How to Submit a Request for Change

To propose a type of data to be collected in the Individualised Learner Record (ILR), please submit a Request for Collection form (below). The form asks for a robust business case to clarify the objectives of the collection and the benefits it will bring to the Further Education and Skills Sector as a whole. You should aim to provide sufficient detail to enable us to apply the assessment criteria to your request as the request will be rejected if it does not meet these criteria. 

If you plan to submit a request on behalf of the Skills Funding Agency, Education Funding Agency, NAS, BIS, DfE, Ofsted or HEFCE, please ensure that you have discussed this request with your organisation's lead person for ILR requests. Your internal bulletins should have information on who that is. Alternatively we will put you in touch with the relevant person if you email us.

Icon used to represent a DOC file 2013/14 ILR Request for Collection form (46Kb)

Send your completed Request for Collection form to cst@theia.org.uk. 

General guidance

Talk to us as early as possible
Before you write your collection request we will be happy to discuss your future data needs with you. Any initial concerns or similar requests can be flagged up at an early stage.

Don’t spend too much time working on a technical solution
Ideas that you have on possible solutions will be helpful but we will work on developing the preferred solution.

Be clear about what you want the collection to achieve
Think about what you want to do with the data; consider what reports will be needed and what quality of data is required to make the collection a success.

Attach any relevant reference material, background information, policy documents, etc.
This will help us to understand why the collection request has been submitted.

Provide definitions of any key terms mentioned in your request
In previous years there have been delays with some requests because specific terms were not clearly defined. For example, for the 2009/10 ILR, one requester was required to clarify the term ‘volunteers'.