Important notice: Transmitting ILR data for 2011/12
13 October 2011
Providers are reminded that when transmitting ILR data for 2011/12, they should take care to ensure that the transmission type of the file (either A or B) is correct.
An ‘A’ file is a year to date transmission that should contain all learner records for the provider for all funding streams for the year to date. This type of submission will completely delete all entries in the ILR database and then insert only the contents of the new A file.
‘B’ files contain only learner records that have changed since the last transmission. This type of submission will only update records for the learners contained within the B file. All other learner records will remain unchanged in the ILR database.
Providers need to ensure that by each return date, the data held by the Data Service is up to date and complete for the purposes described in the 2011/12 ILR collections timetable.
The Data Service has recently noticed that some providers have transmitted an A file with changes to learner records instead of a B file, thereby overwriting all data previously transmitted and deleting data for learners that were not in this A file. The information authority has published guidance on A and B file transmission which can be found on page 12 and 13 of the 2011/12 ILR Specification. Frequently asked questions on file transmission for 2011/12 have also been published that are also available on the information authority website.
If you have any further queries on file transmission please contact the Service Desk on 0870 2670001 or email firstname.lastname@example.org